Devine High School Campus Crime Stoppers
|
By-Laws
Standing rules The standing rules set forth in this section may be suspended by a majority vote or be amended or rescinded by a two-thirds vote at any meeting of the board. I. Areas to be covered by the A. All unsolved crimes, felony or misdemeanor. B. Offenses occurring on school property that are being investigated by school administrators or school liaison officers. These offenses do not have to have an official police report. They may be resolved with school discipline only. C. Fugitives. II. Persons who are eligible for Campus Crime Stoppers rewards: A. Any person, (except as restricted under section B below) who directly contacts a school administrator or the Campus Crime Stoppers co-coordinators and gives information which solves a police investigation or a school investigation into a criminal offense. The school investigation can lead to a disposition by inter-school disciplinary action in misdemeanor cases. B. A commissioned law enforcement officer, member of their immediate
family, the victim of the crime, the defendant, members of the board of
directors, or the administration of the C. If two or more persons furnish information about the same crime or fugitive, the reward money may be divided as the Board of Directors may determine. D. The reward shall be doubled, if an informant voluntarily testifies in court. III. Amount of rewards and payments: A. The co-coordinator(s) and board review the reports and evaluate each crime according to its seriousness. Rewards are offered for information that leads to the offense being solved. Offenses are classified into three general areas with rewards of up to certain denominations determined according to the classification of the offense. Offenses are classified as follows: Minor up to $10.00 and Major up to $1,000.00. B. The Board of Directors has the final authority to determine the amount of each reward. C. Payment will be made by cash. D. Rewards will be paid within 5 days after approval by the Board of Directors or executive board decision. E. Rewards to be paid to anonymous callers will only be paid by a co-coordinator through a pre-arranged method with the caller. Other types of rewards can be discretely paid through other methods, or directly paid by a co-coordinator. IV. Devine Police Department’s role in Devine High School Campus Crime Stoppers A. The Chief of Police in cooperation with the administration of the DISD will designate an officer as a contact for the Campus Crime Stoppers program. The commissioned police contact for the Campus Crime Stoppers program will be designated each year or as needed. B. Information received through the program will be given to the police contact by the appropriate school administrator for investigation. The police or school authority will then be responsible for handling the case and the administrator will notify the program co-coordinator of the results of the investigation. C. The Devine Police Department will provide the services of the department for the purpose of investigation as requested by the administrator and at the discretion of the Chief of Police or the assistant Chief of Police. V. Devine ISD role in Campus Crime Stoppers A. Cooperating with the Devine Police Department to maintain a contact for the Campus Crime Stoppers program. B. DISD will allow Campus Crime Stoppers materials to be exhibited on campus after gaining approval from the principal. C. DISD will allow Campus Crime Stoppers to utilize the property and facilities of DISD. VI. Board of Advisors A. Purpose: A Board of Advisors shall be established for the purpose of advising the Board of Directors. The Advisors will have absolute veto powers for the purpose of taking action when they determine it is needed in order to keep the Board of Directors from making mistakes that could undermine the purpose and intent of Devine High School Campus Crime Stoppers. The Board of Advisors will meet only when a need arises. B. Composition: the Board of Advisors will be comprised of school co-coordinators, the principal or assistant principal, the president or vice president of the DCCS and school police liaison officer. C. Veto process: 1. A two-thirds vote of members of the board of Advisors will be required of all vetoes. 2. Any member of the Board of Directors may ask for the Board of Advisors to be individually polled. 3. A veto must be immediately announced to the Board of Directors. 4. The Board of Advisors must explain to the Board of Directors the reason for the veto and suggest alternatives. 5. The Board of Directors may then submit a new proposal to the Board of Advisors. Discussion and a new vote will be required. VII. Coordinator or Co-coordinators A. Employee of the Devine ISD. B. The Devine High School Campus Crime Stoppers telephone line will be monitored by the Campus Crime Stoppers co-coordinators. C. The co-coordinator manning the hotline will keep a log of calls received. Callers who wish to remain anonymous will be given a code name or number. D. The co-coordinators may be responsible for acting as chaperon for the board members attending out of town training or conferences. E. A co-coordinator will maintain a file for intelligence purposes: gathering information about crimes or suspects for future use. This should be kept in a separate, secured file cabinet. F. A co-coordinator will co-sign all Student Request Fund Requisitions and approve all deposits. G. A co-coordinator will be responsible for making all reward payments. VIII. Disposition of Information Received All information will be kept for one calendar year. At the end of each calendar year, the previous year’s log sheets and rewards sheets will be destroyed. IX. Board of Directors A. The members of the Board of Directors of Campus Crime Stoppers shall constitute all of the student members. (The commissioned police contact, principal, assistant principal, the president of DCCS and co-coordinators shall hold no voting seat on the Board of Directors.) B. Composition: the board shall be comprised of two (2) students from each
grade level 9-12 of C. Term of office: no member shall hold a seat on the board for a term longer than two (2) years. D. Scholastic probation: A member that does not meet passing requirements of an academic course shall be considered as an inactive member due to "scholastic deficiencies". An inactive member is under a period of three weeks of scholastic probation, in which all regular membership privileges have been temporarily revoked. An "inactive member has a three week period to be removed from "scholastic deficiency" status. E. Scholastic Removal: In the event an inactive member does not meet passing requirements, after a probationary period of three weeks the student will be removed from the membership list. F. Scholastic Reinstatement: An inactive member is removed from inactive status, and reinstated as an active member with full privileges thereof, provided he/she has met passing requirements on all courses, after the three week probationary period. G. Removal: Any Director may be removed with due cause, by two-thirds vote by ballot, at a regular or special meeting of the Board. Conduct or activity deemed by the Board of Directors as unbecoming or as a liability to the program shall constitute due cause for removal. Assignment to ISS or AEP will result in automatic removal, not to be reinstated. H. NOMINATIONS AND SELECTONS 1.Qualifications: A nominee must have an average of 80 and must have never served in ISS or AEP. Must never have been suspended or attended an alternate campus due to behavioral issues. 2. The Board of Advisors shall accept applications at the April meeting from any high school student (9-11th grades) and the eighth grade wishing to serve on the Campus Crime Stoppers Board of Directors. The application will be reviewed for a period of two weeks (14) days by the designated co-coordinators and the principal or assistant principal. They shall select students whose abilities would be an asset to the Campus Crime Stoppers Board of Directors. 3. Notification: The Board of Advisors shall notify the Board of Directors of their selections at the May board meeting. A designated Executive Board member shall then promptly notify the newly selected board member. X. Meeting of Directors A. Regular Meetings: the Board of Directors shall hold no less than ten (10) regular meetings August-May. The location for all meetings shall be held at a location designated by the Sergeant of Arms. B. Special Meetings: special meetings of the Board of Directors may be called by the President with at least TWENTY-FOUR (24) hours notice, or by any Four (4) board members with at least TWENTY-FOUR (24) hours notice. Such notice by the president or at least Four (4) Board members shall include a statement of the purpose of the meeting as well as the date, time and location of the special meeting. C. Quorum: A quorum shall be a majority of the Board of Directors. XI. Attendance at Meetings. A. Campus Crime Stoppers is a non-profit organization managed by members of the board of directors. Regular attendance at meetings by all members is extremely important for achieving the purpose of the organization. Any member of the board who discovers he or she is unable to make the necessary time commitment is encouraged to resign immediately. A member planning to move out of the Devine ISD is also requested to give notice to a co-coordinator. B. A member of the board of directors shall be removed if he/she accumulates three unexcused absences at three (3) separate meetings. The member will be notified by letter of his or her replacement on the board. Excused absences consist of co-curricular, extra-curricular, and excused absences as described in the DHS student handbook. XII. Officers and Duties A. Officers: The officers of Devine High School Campus Crime Stoppers shall be a President, a Vice-President, a Secretary, a Treasurer, a Sergeant of Arms and such other officers as the board may select from time to time to carry out the affairs of the organization. B. The officers will constitute the Executive Board. C. The Executive Board, in emergency situation, shall have all of the powers of the Board between meetings except the power to amend by-laws, or to remove a board member. D. Emergency meetings may be called by the President or by any TWO (2) Executive board members. THREE (3) Executive Board members shall constitute a quorum. E. Any matter decided upon by the Executive Board shall be presented to the Board of Directors at the next regular meeting. F. Vacancies: A vacancy shall be filled after an application to the Board of Advisors is submitted. The individual selected shall serve the remainder of the term of the member he or she replaces. No name shall be submitted without the consent of the nominee. G. Duties and Powers: The officers shall perform the duties and exercise the powers prescribed by these by-laws, the parliamentary authority adopted herein and those assigned by the Board or which normally pertain to the office. These duties and powers shall include but not be limited to the following: 1. The President shall: a. Be the principal officer of Devine High School Campus Crime Stoppers. b. Preside at all meetings of the Board of Directors and Executive Board meetings. c. Co-sign all Student Activity Fund Request in the absence of the Treasurer. d. Appoint standing committees and chairpersons and create special committees. e. Be an ex-officio of every committee. 2. The Vice-President shall: a. Assume such duties as may be assigned by the President, the Board of Directors, or the Executive Board. b. In the absence of the President, preside at the meeting. 3. The Secretary shall: a. Record the proceedings of all regular and special meetings. b. Provide each board member and co-coordinator a copy of the previous meeting minutes. c. Assume such duties as may be assigned by the President, the Board of Directors or the Executive Board. 4. The Treasurer shall: a. Be custodian of all funds. b. Direct the bookkeeper to distribute a written financial report at each meeting of the Board of Directors. c. Co-sign all Student Activity Fund Request, promissory notes, and contracts along with a co-coordinator. d. Upon receipt of any bill, voucher, reward, etc., will fill out the Student Activity Fund Request and obtain the co-coordinator signature and then turn it into the high school office to be sent to the bookkeeper to prepare a check and shall make an oral report at the next board meeting of checks waiting to be distributed, including to whom check is payable, the amount and an explanation of the charge. e. Present a budget report each month. 5. The Sergeant of Arms shall: a. Be responsible for locating and securing the monthly meeting location. b. Advise the Board of Directors and the Board of Advisors of the time and location of meeting. c. Maintain order at all meetings and remove any disruptive individuals. d. Assume other duties as may be assigned by the President or Board of Directors. XIII. Committees A. Standing Committees: The Board of Directors shall be divided into THREE (3) standing committees: PUBLICITY, FUNDRAISING/SPECIAL EVENTS, STANDING RULES/HISTORY/RECORDS. The Board of Directors will assign these committees on a yearly basis. The chairperson of each committee will submit a written report once every three months concerning the progress of the committee. This written report will be submitted to the Secretary and filed with the monthly minutes. B. PUBLICITY: Duties include but are not limited to any activity increasing public awareness of the Campus Crime Stoppers program or publicizing activities sponsored by Campus Crime Stoppers. This committee will also be responsible for establishing liaison with television, radio and newspaper representatives. C. FUNDRAISING/SPECIAL EVENTS: Duties include but are not limited to coordinating events to raise funds for the reward fund or operating accounts. Coordinate local training and special events as needed. D. STANDING RULES/HISTORY/RECORDS: Duties include but are not limited to retaining records of publicity, minutes, and bylaws. Maintaining, amending, adding, or deleting the standing rules. E. Special Committees may be created by majority vote of the board. The chairpersons shall be members of the Board of Directors, but any additional members need not be. The special committees shall contain no less than ONE (1) board member. XIV. Contributions and Depositories A: Contribution: 1. Any contribution, bequest or gifts made to Devine High Campus Crime Stoppers shall be brought to the attention of the commissioned police contact to ensure that no violations of the law occur or that acceptance of such contribution, bequest or gifts are in conflict with rules/law that govern the organization. 2. Once it is determined that the contribution, bequest or gifts may be accepted, it shall be collected or deposited only in such manner as shall be designated by the Board of Directors and approved by the co-coordinators. B. Depositories: All deposits will be made through the Devine ISD into the Devine High School Campus Crime Stoppers Student Activity Fund. All requests for payment of money from said depositories shall bear TWO (2) signatures. ONE (1) of the signatures will be the appointed co-coordinator from the Devine Independent School District. The other shall be the signature of the Treasurer or the signature of the President in the absence of the Treasurer. XV. Contracts and Debts All contracts and evidence of debts may be executed only as directed by
the Board of Directors. A co-coordinator of Devine High Campus Crime
Stoppers, as designated by the XVI. Financial Examination An annual examination of the financial accounts of Devine High School Campus Crime Stoppers shall be balanced with the records kept by the Devine ISD treasurer. It will be the responsibility of the History/Records committee and the treasurer to maintain all financial, legal and historical records for Campus Crime Stoppers. XVII. Fiscal Year Devine High School Campus Crime Stoppers shall operate on a fiscal year beginning on June 1 through May 31. XVIII. Parliamentary Authority Roberts Rules of Order shall be the parliamentary authority for all members of procedures not specifically covered by the Articles of Incorporation, these by-laws or by special rules of procedures adopted by the Board of Directors. XIX. Amendments These bylaws may be amended by a TWO-THIRDS vote of the Board of Directors at any regular meeting or special meeting, provided that the amendment has been submitted to the Board in writing at least THIRTY (30) days prior thereto.
IN WITNESS WHEREOF, We being all or two-thirds of the current Board of
Directors of Campus Crime Stoppers of Devine High School have amended and
adopted these bylaws of Devine High School Campus Crime Stoppers, and have
hereunto set our hands this
______________________________________________________ PRESIDENT BOARD MEMBER
__________________________________________________________ VICE-PRESIDENT BOARD MEMBER
________________________________________________________ SECRETARY BOARD MEMBER
________________________________________________________ TREASURER BOARD MEMBER
________________________________________________________ SGT-OF-ARMS BOARD MEMBER
__________________________________________________________ BOARD MEMBERS
STATE OF The foregoing by-laws were acknowledged before me this _________ day of ______________, 20________
_____________________ Notary Public My Commission Expires ________
CAMPUS CRIME STOPPERS OF DEVINE HIGH SCHOOL, DEVINE,
Devine High Campus Crime Stoppers Website: http://www.devineisd.org/highschool/; Click on Clubs and Organizations Telephones: Devine High School Campus Crime Stoppers 830-851-0TIP
(0847) |